- First shortlist within 5 days of kickoff
- Retained search with a free replacement guarantee
- Senior, lead, and C-level hires across IT, finance, and commercial roles
- Ukrainian talent-market expertise for US and EU companies since 2017
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BestHeads is a Kyiv-headquartered recruitment agency that runs full-cycle search assignments for tech companies and scaling businesses in the US and Europe. We are not an outstaffing provider, not a freelance marketplace, and not a body-shop.
Every candidate we present is a permanent hire – joining your company on your contract, your payroll structure, and your IP terms. This is the operational difference between BestHeads and providers like Lemon.io, Mobilunity, or Talmatic, whose model places engineers as long-term contractors on the vendor’s payroll.
The agency was founded in 2017 and has operated without interruption since then, including through the past years of wartime conditions. We are an in-house team of 11 recruiters working from Ukraine and EU locations. English is the working language for every client engagement; several team members are also fluent in Spanish and German.
What separates us from generalist recruiters is the structure of our work. We organize the agency around three practices, each with its own sourcing approach and timeline expectations.
Our clients are headquartered in nine countries: the United States, the United Kingdom, Germany, the Netherlands, Belgium, Luxembourg, Cyprus, Poland, and Spain. Most engagements involve Ukraine-based talent for distributed teams, though we also support EU relocation and international executive placement.
The majority of our placements over the past two years have been Middle+ and above, with a meaningful share of Lead, Architect, and C-level searches across all three practices. We do not work on junior or entry-level positions.
A typical recruiter on our team runs 3 to 7 concurrent searches – a deliberate cap that lets us run structured screening on every candidate before they reach the shortlist. The average recruiter has been with us for more than three years.
Filled Roles and Timelines
DTEK is one of the most powerful players in the Ukrainian market, setting the standard in both energy and people management. The company takes a systematic approach to human capital development, process digitalization, and sustainability. Its scale, reputation, and investment in innovation make DTEK a benchmark for responsible, modern business in Ukraine.
MWDN is an international IT company specializing in software development and technical support. Projects delivered include: a video streaming tool for Israeli operator Bezeq, the Gett taxi web and mobile app, NICaS medical software, VATBox fintech product, and SimpleOrder — an app that streamlines HoReCa operations.
We found more than an engineer – a specialist who combines deep expertise in radiophysics, circuit design, and embedded programming. The role involves designing complex Electronic Warfare (EW) systems from scratch, working with live RF hardware, and field-testing solutions. The role requires relocation and a high level of autonomy, technical depth, and systems thinking.
We weren’t just looking for a senior engineer or a lead – we needed a real builder. Someone who thinks not just in code but in categories: “will this work for real users,” “is there a product angle here,” “does this fit the tokenomics we’re testing.”
We found a leader who understands deep blockchain architecture and sees the business through the lens of tokenomics, market constraints, and regulation.
Boosters is an international IT company specializing in affiliate marketing and media buying in high-margin verticals. Areas of focus include: building partner networks in gambling and betting, optimizing ad campaigns across Tier 1/2/3 markets, deploying traffic analytics systems to boost performance, and building long-term relationships with international partners and advertisers.
SolveCare (TuumIO) is an international product company building Web3 solutions in healthcare. The company has offices in the US, Ukraine, Hungary, Estonia, South Korea, and India. The particular challenge: the candidate had to be at team lead level — able to mentor the team and partner with international product and design teams while ensuring solution stability and scalability.
Skyvia is a no-code cloud data integration platform by Devart, in operation since 2014. Within a single service it brings together data integration and synchronization, process automation, backups, data access via SQL and OData, and 200+ ready-to-use connectors to SaaS applications, databases, and storages, with no local installation.
Promtys [promtys.com] is a platform that helps businesses build effective workflows with LLMs and prompts.
KEDO ARC is an ambitious gamedev studio building its own game projects on Unreal Engine for the international Steam market. The owner was looking for an experienced developer to own the technical side of executing on the vision and help raise the game to a high level of polish.
Ringostat [ringostat.com] is an AI platform for business telephony and marketing analytics that brings communications, sales, and analytics together in one system.
Darnitsa is a leading Ukrainian pharmaceutical company with 90 years of experience, producing 180+ medicines focused on cardiology, neurology, and pain management. Products are sold in 20+ countries. Production facilities are GMP-certified to Ukrainian, EU, and Australian standards.
Freeje (Poland) is a virtual telephony provider offering virtual numbers, SMS, and SIMs across 90+ countries. The service is available through mobile and desktop apps and a Telegram bot, and the platform supports SIP forwarding, IVR, OTP verification, and crypto-friendly payments.
InterKerama is one of Ukraine’s largest ceramic tile manufacturers, exporting to 10+ countries with a portfolio of 450+ collections under the Inter Cerama and IG INTER GRES brands. The Marketing Manager coordinates the design of new collections with designers and R&D, shapes brand strategy, and ensures presence at international trade shows. The role requires managing cross-functional teams (marketing, design, digital), working with distributors, and running market analytics. Knowledge of interior design trends, experience launching products in the decor segment, and English for partner communication are key.
The CFO role at Ave New Development required deep development and construction expertise, including financial management of large residential real estate projects. The candidate had to simultaneously handle strategic financial planning, operational cash flow management, and cost control in a fast-paced environment. Additional complexity came from owning process automation, building internal controls, and being open to frequent travel.
Clipad. B2B platform in the iGaming vertical that connects advertisers (operators) and affiliate networks. Building an ecosystem for scaling traffic in Tier-1 and LATAM markets.
NOVUS is one of Ukraine’s largest grocery retail chains with 80+ stores and a fast-growing online business. The Marketing Director owns the entire e-commerce direction: UX, assortment, pricing, logistics, and IT infrastructure. The challenge is amplified by competition with national online retail players. The hire needed deep understanding of the grocery e-commerce market, specifically in retail.
KREISEL, part of FIXIT GRUPPE, is an international company with 20+ years in Ukraine providing end-to-end solutions for construction and renovation. The company runs its own plants producing dry construction mixes and decorative coatings.
Atlantic Umma is a company specializing in import and export of fish and seafood. To grow, the company needed a CFO with deep expertise in international trade operations in this space. The candidate had to single-handedly roll out financial reporting, manage budgeting, control cash flow, and shape the company’s financial policy. Additional complexity came from weekly sales forecasts, working with P&L, Cash Flow, and Balance Sheet, and confident command of ERP systems.
AC Crowe is a Ukrainian consulting group and member of the global Crowe Global network, providing a full range of audit, tax, and legal services. The company specializes in accounting outsourcing, management consulting, and asset valuation, helping businesses optimize processes and operate effectively in international legal environments.
SOCAR Energy Ukraine is the local subsidiary of Azerbaijan’s SOCAR, operating in Ukraine since 2008. The company handles fuel imports, sales, and logistics, runs a network of gas stations, and works with large volumes of VAT, excise taxes, and complex tax reporting. The Deputy Chief Accountant role covered oversight of accounting, reporting, audits, and process automation. Key challenges: scale of operations, complexity of legislation, and constant engagement with regulatory authorities.
DPEirGaz is a Ukrainian gas production company headquartered in Kyiv, operating since 2005. The company specializes in exploration, production, and supply of natural gas to industrial customers. It has its own production, imports, international trade operations, and complex accounting. Part of the finance team works in English, part in Ukrainian. The CFO travels abroad for training and certification.
TMetric is a time tracking SaaS by Devart for service teams and SMBs, used by over 10,000 companies. The platform connects automated time tracking with billing, invoicing, project profitability, payroll, timesheets, and time-off management, with web, desktop, mobile, and browser extension clients and 50+ integrations, including Jira, Asana, QuickBooks, Notion, Trello, GitHub, and Slack.
Unipharma is a full-cycle Ukrainian pharmaceutical holding involved in manufacturing, distribution, exporting medicines, and providing medical services. It includes the Ternopharm and Mikropharm plants, the Kraina Zdorovya pharmacy chain, and medical centers. The company employs about 900 people. Production meets GMP standards. Unipharma is rolling out modern solutions, including an electronic certificate system (ECS).
A defense-sector manufacturer of radioelectronic equipment. The role called for a full-cycle development engineer – from soldering SMD components and working with antenna-feeder systems to programming microcontrollers and supporting products on the production line. A narrow profile at the intersection of hardware radioelectronics and embedded development
2Victory Digital is an independent Ukrainian company specializing in managing, growing, and monetizing video content on YouTube. Founded in 2022 by former digital project leaders at Media Group Ukraine (one of the media assets in Rinat Akhmetov’s business group), the company combined expertise built up within a major media holding with the agility of an independent structure. 2Victory Digital is an official YouTube partner and works across the full cycle: from content strategy to legal support and international distribution.
Kimnata 316 is a company with 6 years of experience and 10,800+ m² of delivered projects, building comfortable and ergonomic spaces in Kyiv, Lviv, and Lutsk. The company is actively growing its employer brand and creating a stable environment for specialists to grow.
KTS Engineering [kts-eng.com] is the official distributor of INNIO Jenbacher, Waukesha, and Baker Hughes, with 21 years of experience in the energy market. Delivers turnkey distributed generation projects (engineering, supply, installation, commissioning, service), with 410+ Jenbacher installations in Ukraine and offices in 5 countries (Ukraine, Austria, Slovakia, Uzbekistan, Bulgaria). About 200 employees.
SCAT Power Batteries is a manufacturer of sealed multi-function charging stations and batteries for drones. The company uses high-current Ni-Cu bimetallic busbars in its products to improve the efficiency and stability of power systems.
STEMAX Engineering Solutions is a Ukrainian company that has supplied fastening hardware and power tools for construction, industrial, and retail markets for over 10 years. With 15 branches across the country, the company has created 500+ jobs, serves over 8,000 customers annually, and ships about 12,000 tons of product per year.
SolveCare (TuumIO) is an international product company building Web3 solutions in healthcare. We closed the Senior IT Recruiter role. We were looking for an experienced specialist with fluent English, deep IT market understanding, capable of independently building the hiring process and partnering with management. The challenge: a high bar on both soft and hard skills, Western-level quality expectations, and full autonomy in the role.
Clear Energy Group is a Ukrainian company developing renewable energy projects (biomass, biogas, solar, wind) across Ukraine. It deploys innovative technologies like biomass gasification and actively supports environmental sustainability. The CHRO at this kind of company faces challenges around centralizing processes across regional sites, building an HR system for different types of production, and rolling out a competency model. It’s also critical to adapt motivation programs for engineers, blue-collar workers, and office staff, and to ensure effective engagement with government bodies.
Toldora is a Canadian company providing digital solutions in VoIP, tech support, and infrastructure engineering for the international market. The key challenge in closing the VoIP System Administrator role was the scale — the system supported 400+ operators simultaneously. That required someone with experience in high-load environments where even a brief outage can mean significant losses. Nine servers ran 24/7 in production, and the administrator had to ensure stability, uninterrupted call routing, reliable SIP connections, and infrastructure security. This level of complexity demanded not just technical preparation but hands-on experience with large-scale operations, where VoIP isn’t a supporting service but a business-critical function.
Wayrent is a global online car rental platform offering customers a wide selection of vehicles from economy to premium models, with transparent terms and easy booking, and giving fleet owners efficient tools for fleet management and monitoring. Finding a PPC specialist with travel industry experience, deep Google Ads knowledge, analytical skills, and the ability to deliver high ROI in a competitive segment was especially challenging and interesting due to the combination of technical and industry requirements.
Anthill is a Belgian IT company specializing in the development of modern web and mobile applications, as well as blockchain-based solutions. The company employs more than 60 specialists who have delivered hundreds of projects for clients around the world.
CHI Software is an international tech company specializing in building cutting-edge solutions for web and mobile platforms. Since its founding in 2006, the company has expanded its global footprint with offices in Ukraine, Japan, Poland, Spain, the US, and Cyprus, and continues to grow with 800+ specialists.
CHI Software is an international tech company specializing in building cutting-edge solutions for web and mobile platforms. Since its founding in 2006, the company has expanded its global footprint with offices in Ukraine, Japan, Poland, Spain, the US, and Cyprus, and continues to grow with 800+ specialists.
DEKA is one of the largest Ukrainian online stores for watches and jewelry, with a catalog of 10,000+ SKUs and a complex technical infrastructure built on PHP/Laravel.
Mates Marketing has been operating since 2011 and is headquartered in Chicago. The company specializes in lead generation, traffic acquisition, and building marketing strategies for home improvement businesses in the US market. Because of the complexity of the technical infrastructure, the high load, and the need to ship new features quickly, the company is critically dependent on experienced frontend developers.
Protectimus [protectimus.com] is a B2B multi-factor authentication (MFA) provider. Cloud and on-premise platforms protecting employees, customers, and corporate data, with support for various one-time password delivery methods.
KEDO ARC is an ambitious gamedev studio building its own indie projects on Unreal Engine for the international Steam market. We successfully closed the search for an experienced 3D Generalist with deep understanding of indie development and a strong portfolio — someone to own the full asset creation cycle and visually bring the team’s ideas to life.
Revona Properties is a real estate company offering apartment rentals in Brooklyn, Queens, Staten Island, and Manhattan in New York. To improve customer service and deliver modern digital solutions, the company was building and maintaining a mobile iOS app.
Revona Properties is a leading real estate company offering apartment rentals in Brooklyn, Queens, Staten Island, and Manhattan in New York. To improve customer service and deliver modern digital solutions, the company was building and maintaining a mobile app.
SolveCare (TuumIO) is an international product company building Web3 solutions in healthcare. The company has offices in the US, Ukraine, Hungary, Estonia, South Korea, and India.
eSputnik is an omnichannel Customer Data Platform for e-commerce and retail, used daily by around 3,500 brands. It unifies customer data into a single profile and orchestrates communication across every channel at once — Email, SMS, web and mobile push, Viber, Telegram, In-App, App Inbox, and pop-ups. At the core of the product sits a proprietary AI layer — product recommendations, predictive segmentation, and content optimization, alongside an emerging AI agents direction.
TheRaven is a Ukrainian IT company actively building innovative solutions in blockchain and Web3. The company offers a full cycle of services for building decentralized applications (dApps), launching DeFi projects, and running IDO/INO campaigns. The team specializes in modern Web3 solutions focused on scalability, security, and improved digital user experience. To support this area, we successfully found a Java developer responsible for smart contract integration, processing large data volumes, and implementing complex logic in the backend of blockchain solutions.
OsWorkshop is an international IT company specializing in building Drupal-based web solutions and mobile apps. The team builds corporate sites, e-commerce platforms, and ERP systems for mid-sized and large businesses. Clients include international organizations and brands such as Local 180, NARGS, MedTech Views, and Kebony.
OsWorkshop is an international IT company specializing in building Drupal-based web solutions and mobile apps. The team builds corporate sites, e-commerce platforms, and ERP systems for mid-sized and large businesses. Clients include international organizations and brands such as Local 180, NARGS, MedTech Views, and Kebony.
KTS Engineering is an international engineering company with more than 20 years of experience in the energy sector. It is an official partner of INNIO Jenbacher, INNIO Waukesha, Nidec Leroy-Somer, and Baker Hughes. The company specializes in the design, supply, installation, and maintenance of power equipment, in particular gas engines, turbines, and generators. It has offices in Austria, Slovakia, Uzbekistan, and Ukraine, and has delivered Europe’s largest biogas complex, with a capacity of 26.1 MW.
Darnitsa is a leading Ukrainian pharmaceutical company with 90 years of experience, producing 180+ medicines focused on cardiology, neurology, and pain management. Products are sold in 20+ countries. Production facilities are GMP-certified to Ukrainian, EU, and Australian standards.
SMK Direct System is a Ukrainian company specializing in supplying professional fasteners, mounting systems, and power tools for construction and industry. The company delivers turnkey solutions for installing utility networks, ventilation, heating, and AC systems. The product portfolio includes leading global brands, including Milwaukee professional tools, where the partner company Stemax is the official dealer.
SPV Company Ltd is a leading Ukrainian importer of security solutions and designer hardware from global brands. The company stands out for its quality, systematic approach, and deep expertise. It is the general importer of Mul-T-Lock, Abloy, Construct, and Rostex. Operating since 1994.
SnackDrive is a leading Ukrainian supplier of nuts and dried fruits, operating since 2009. It works with 9 of the country’s top 10 retailers, runs its own production and packaging lines, imports product from 12 countries, and consistently ranks among the top 2 market leaders. The role required a Chief Accountant with international trade and import experience, owning full accounting and tax accounting, including customs clearance, working with suppliers, logistics providers, and regulatory authorities. Key requirement: 10 years of experience in distribution, FMCG, or related industries.
KIVI is an international consumer electronics brand actively expanding its presence in European and Asian markets. The role involves building a trade marketing strategy from scratch and launching the product in new markets. The focus is managing regional teams, launching promotions, loyalty programs, and incentives. The role requires deep understanding of the electronics market, analytical skills, and willingness to present to leadership.
Miraton is a Ukrainian fashion retailer with a strong store network and online sales, investing heavily in digital. The role owns full P&L for digital strategy, online sales, and all promotion channels (Google Ads, social media, email, SEO). Key challenges: managing the online marketing team, a large budget, and growing the e-commerce platform with a focus on conversion, functionality, and digital campaign effectiveness. Achieving the goals requires hands-on performance marketing experience, strategic thinking, and a systematic approach to digital operations.
SCAT Power Batteries is a manufacturer of sealed multi-function charging stations and batteries for drones. The product uses high-current Ni-Cu bimetallic busbars to improve power system efficiency.
Kormax Trade is a leading Ukrainian distributor and importer of pet products, operating in the market for over 10 years. The company specializes in wholesale and retail trade of high-quality pet food and accessories, and is the official Ukrainian representative of well-known European brands (e.g., Nature’s Protection).
Stemax is a national distributor of fasteners, mounting systems, and power tools, actively growing B2B sales in construction, energy, and industry. The Head of Project Sales owns building a national sales system, managing the product portfolio, pricing policy, and regional teams. The role requires deep B2B experience, working with technically complex products, key account engagement, and rolling out effective sales tools. Budgeting and analytics experience are important, along with a willingness to travel.
SPV Company Ltd is a leading Ukrainian importer of security solutions and designer hardware from global brands. The company stands out for high quality standards, a systematic partnership approach, and deep expertise. General importer of Mul-T-Lock, Abloy, Construct, and Rostex. Operating since 1994.
Vedanta Auto is a company engaged in the import and sale of vehicles from Korea, operating in the container shipping and logistics market since 2005. Its showrooms are located in Odesa and Kyiv.
Xema is a Ukrainian company specializing in developing and manufacturing diagnostic test systems for medicine and the food industry. Founded in Ukraine, known for its immunochromatographic tests under the XemaTest brand, which quickly detect various antigens and allergens. The company actively partners with international companies and supplies products to multiple countries.
Kartissa (PrJSC DMK) is a Ukrainian cabinet furniture manufacturer with a well-developed network of showroom spaces in shopping malls. The Regional Manager owns the full sales lifecycle in their assigned region: from working with the malls and managing displays to analyzing performance against plans and organizing delivery.
MaxPay is an international FinTech company providing payment solutions for online businesses. The Sales Manager handles prospecting, negotiating with decision-makers, closing deals, and growing upsells of additional services. The role requires FinTech experience, understanding of the digital market, confident handling of clients through the sales funnel, and fluent English.
IvStroy is an Odesa-based company specializing in construction and renovation of residential and commercial properties. Founded over 10 years ago. The role required not just skills in building a sales team, but also construction industry experience, which significantly narrowed the pool of relevant candidates.
K&Z Design is a multi-year Clutch Top UX agency that works as an embedded product design department for SaaS, web, and mobile products. Over 7+ years the team has delivered 50+ projects, running full-cycle design – from research to developer handoff – across sectors like fintech, healthcare, and AI.
SMK Direct System (Stemax partner company) is a supplier of professional solutions for the construction market, growing the corporate B2B sales line. The VP of Sales owns building the national sales model, managing product lines, brands, and regional teams. The role requires deep construction industry understanding and experience negotiating at the C-suite level, combining strategic vision with hands-on launch of processes from scratch.
Vedanta Auto is a company specializing in the import and sale of vehicles from South Korea, operating in the container shipping and logistics market since 2005. The company offers cars in stock and made to order, provides vehicle inspection in Korea, delivery, customs clearance, and registration in Ukraine. Its showrooms are located in Odesa and Kyiv, with an inventory of over 300 vehicles of various makes, including Hyundai, Kia, Genesis, Chevrolet, and others.
Dzherelo is a furniture hardware distributor with 20+ years in the market, serving both retail and wholesale customers. The Sales Consultant works on the showroom floor and with online orders: consulting buyers, helping them select products, and processing orders in 1C and the cutting layout system.
Ave New Development is a development company operating a chain of hotels in Ukraine and abroad. Focused on rolling out international-level service. The role covers strategic management across the whole network — from financial performance to the guest experience. The candidate had to bring not just hospitality experience, but real multi-property management experience, ideally at large international hotel groups. This role sits at the intersection of management, service, brand, culture, and profitability, where you don’t just oversee operational processes — you set the standards and shape the service culture, all while staying on top of every number, report, and investor expectation.
Izakaya is a signature Japanese restaurant in Prague that pairs modern presentation with deep respect for tradition. The Head Chef role required relocation to the Czech Republic, which meant not only high culinary skill but also willingness to relocate and work in an international environment. Key requirements: experience with premium products like toro, chu-toro, o-toro, command of Japanese fish butchering techniques, and katsura-muki skills.
Galya Baluvana is a Ukrainian franchise chain of homemade frozen food stores, founded in 2018. The chain has 950+ stores in Ukraine and 172 franchisees.
MOYO is one of the largest Ukrainian electronics and gadget retailers with 90+ stores in 45+ cities. The company operates an omnichannel format, combining offline locations with a strong online platform. The Business Trainer is responsible for training sales staff and store managers: running in-person and online trainings, building training programs, and analyzing effectiveness. The role involves regular regional travel and a high level of technical proficiency – strong command of LMS systems, Excel, presentation tools, and experience with digital training delivery.
Satec Group / Hightech Energy LLC has been deploying modern energy monitoring and metering technologies in Ukraine since 2002. The exclusive representative of global leader SATEC (Israel) — a manufacturer of innovative energy monitoring systems.
DoDo Toys is a manufacturer and exporter of educational products for kids, with presence in 30+ countries. The company runs the full cycle of creating innovative gaming content and holds leadership positions in puzzles and board games in the European market.
Happy Ronny is a private chain of preschools delivering a modern approach to early childhood education, development, and care.
The role required a leader with an education or psychology background, management experience in early childhood education, and deep knowledge of developmental methodologies. It combined strategic and operational management: from hiring staff and organizing the learning process to working with parents, overseeing teaching quality, and growing the learning environment.
BudProjectExpertiza is an expert institution specializing in reviewing construction project documentation. The Executive Assistant is responsible for business correspondence, handling incoming mail, executing on tasks, and researching legal information. A full law degree and the ability to work with documents clearly and quickly are required.
Mozzarella is a supermarket chain and online store that combines classic brick-and-mortar retail with online delivery and its own logistics. For the Operations Director role, the company was looking for an executive to oversee all key areas: stores, e-commerce, warehouse, logistics, staff, procurement, and document workflow. The role required hands-on experience in retail and online sales, the ability to build an effective operations system, implement changes, and oversee day-to-day execution at every level.
MOYO is one of the leading Ukrainian electronics retailers with 90+ stores in 45+ cities, actively scaling and opening new store formats. We successfully closed the Head of Growth role – someone who could negotiate with landlords, align renovations with contractors, calculate TCO for new locations, and drive network expansion.
SOCAR Energy Ukraine is the local subsidiary of Azerbaijan’s SOCAR, operating in Ukraine since 2008. The network of gas stations, fuel depots, and logistics facilities requires systematic technical management across the country. The Chief Engineer is responsible for operations, modernization, energy efficiency, and technical safety of facilities. Duties include managing regional engineers and contractors, overseeing construction and installation work, participating in tenders, and commissioning new sites. Deep knowledge of technical regulations, experience with high-risk facilities, and willingness to travel are required.
SnackDrive is a leading Ukrainian supplier of nuts and dried fruits, operating since 2009. Works with 9 of the top 10 retailers, runs its own production and packaging lines. Imports product from 12 countries and consistently ranks among the top 2 market leaders.
For this role, the critical requirement was readiness for regular international travel — a condition that significantly narrows the pool of import candidates. We were looking for a specialist with full-cycle international trade experience: sourcing suppliers, organizing logistics, loading shipments, drafting contracts, preparing customs documentation, and calculating landed cost. Hands-on skills working with brokers and carriers were required, along with conversational English to communicate with international partners.
Agrofirma LAN is an agricultural company running a full crop cycle, operating a large land bank with modern agricultural approaches. The role covered full management of agricultural operations across 3,000+ hectares — from crop rotation to harvest and budget oversight. The hire needed a leader combining agronomic expertise with financial thinking, capable of building an effective production model.
This wasn’t just a buyer – it was a strategist. A typical CPO manages tenders and logistics, but here we needed someone who can build long-term relationships with Chinese factories. That’s a complex business culture.
The candidate had to be fluent in Mandarin but think in a European business context. That’s a rare combination: most specialists in China are deeply embedded in local business culture, which often clashes with the transparent, structured approaches of Western management. The client wasn’t looking for someone Chinese, but for an outsider who’s already “in” in China: speaks the language, has the connections and regional experience, but keeps an outside perspective and a global business mindset. These are extremely few.
Network business. Procurement in China isn’t just price analysis it’s “who knows whom.” You need someone with personal connections at factories and with suppliers, who can negotiate special terms.
Strong CPOs often sign non-compete agreements and may be hesitant to move to a new company.
This isn’t a role for a “generalist” analyst. We were looking for a niche specialist who deeply understands the specifics of the iGaming industry, its metrics, user behavior, and product economics. Analysts from e-commerce, fintech, or SaaS didn’t fit.
Our IT practice closes hard-to-fill engineering roles where Ukraine has supply depth and where strong candidates rarely respond to inbound applications. Sourcing runs through named local communities behind each stack — backend, embedded systems, DevOps, blockchain, GameDev engines, and architect-level leadership. Priority verticals: defense tech, Web3, AI/ML, GameDev, and venture-backed startups.
IT Recruitment in Ukraine →
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A separate practice for C-level and board-adjacent hires. Executive searches run on longer timelines than IC roles – typically 60 to 90 days from intake to signed offer for C-level, with extended reference work and direct outreach into our network of senior leaders. Typical mandates include CEO, CTO, CFO, CHRO, COO, VP of Engineering, VP of Sales, Country Manager, and Head of Legal & Compliance. Our executive placements span US-headquartered scale-ups hiring into Ukrainian operations, European holdings expanding into the region, and Ukrainian companies hiring international leadership.
Senior cross-functional roles outside engineering – Heads of Sales, Heads of Marketing, Marketing Directors, Heads of Logistics, Heads of Procurement, Finance Directors, Chief Accountants, HR Directors, Heads of Support, BizDev Seniors.
We work these searches across nine industry verticals: finance and banking, energy and utilities, retail, manufacturing, import-export, agriculture, HoReCa, real estate, and IT-adjacent business operations. Sourcing on these roles relies on industry network and named-channel outreach rather than stack-based screening.
Need to hire IT talent?
IT niches where we close hard-to-fill roles: MilTech, GameDev, iGaming, Web3/Blockchain, AI, FinTech
Testimonials from our clients
NRP LLC sincerely thanks Best Heads recruitment agency for our productive partnership and for the top-level candidates who have become valuable members of our company.
Special thanks for hearing, understanding, and acting on our individual requests regarding candidate requirements that reflected the specifics and internal policies of our company.
We thank you for the efficient turnaround time on closing roles, the quality of the candidate resumes you provided, and the overall quality of work — which is critically important in today's recruiting and retail markets.
We recommend Best Heads as a true professional in their field.
Novus-Ukraine LLC thanks Best Heads HR agency for our productive partnership in filling roles.
Over our time working together, we've closed several key positions, including top-level and IT roles. We're happy to recommend Best Heads HR agency.
Sole proprietor Oleh Stepanchuk (Galya Baluvana brand) thanks Best Heads HR agency for helping us quickly fill roles that were critical to our operations.
The hiring process was smooth and fast. The team stayed in constant contact and adapted to our changes and feedback throughout.
We're happy to recommend Best Heads HR agency for a productive and enjoyable partnership.
Svitanok Oil Trade LLC thanks one of our partners in talent acquisition — Best Heads recruitment agency. Over the course of our work together, they filled roles in our technical operations department — specifically Chief Engineer, Energy Engineer, and Industrial Equipment Repair Technician; in our critical infrastructure protection department; and Deputy Chief Accountant.
We're extremely happy with our partnership, look forward to continuing it, and can recommend Best Heads as a reliable and professional partner.
Thanks to BestHeads agency for the qualified and prompt placement of a Director for the Happy Rony chain of children's preschools.
All our requirements and preferences for the candidate were taken into account, and the candidates presented were a strong fit for the role.
We recommend BestHeads agency as a responsible and professional partner.
Best Heads recruitment agency took on the search for a Chief Accountant for our company in 2023.
Working from the criteria we set, the agency found strong candidates in under a month. The shortlist was compact, but it fully matched our search parameters, and we were able to quickly pick the right person for us.
We're happy with the outcome of our work together and recommend Best Heads agency as a reliable partner.
Khema-Test LLC thanks Best Heads HR agency for our productive partnership in filling roles. We'd like to call out the high quality of candidate sourcing and the responsive communication. All our requirements for candidates, including those specific to our company's policies and operations, were heard, understood, and delivered on.
Khema-Test LLC looks forward to continuing our partnership and recommends Best Heads as a professional partner.
To the team,
We want to sincerely thank your team for our productive partnership and the successful close of our top-priority role — Chief Accountant.
We deeply value your professionalism, your deep understanding of our needs, your responsiveness, and your clear communication at every stage of the search.
The candidate you presented has already started making a positive impact, and we're confident they'll contribute significantly to Monopack's growth.
Thank you for the quality of your work, your flexible approach, and your partnership. We look forward to continuing to work together!
Clear Energy Group LLC recommends BestHeads recruitment agency as a team of professionals and effective recruiters.
With their help, we found an experienced top-level executive — a key hire for our group of companies. Throughout the process, commitments were met, deadlines were hit, and the partnership was productive. We'd also like to call out the attentive, responsible approach, the responsiveness, and the professionalism of their team.
Based on the outcome of our work together, we recommend BestHeads recruitment agency as a reliable and professional partner with highly qualified HR specialists.
On behalf of Solve.Care I would like to say thanks to "Best Heads" for such great cooperation. "Best Heads" helped us with two very critical positions: Technical Support Engineer and Senior Mobile (React Native) Developer. Both positions had very high demands and were on the market for more than 2 months. "Best Heads" provided us with a pool of qualified candidates and we successfully closed both positions within a month.
We have, and will continue to, recommend "Best Heads" to other companies as a very professional agency who can help you to close difficult vacancies with tough deadlines. Our team could not be more satisfied with your work, and we look forward to continuing this relationship.
On behalf of STEMAX, I want to thank Best Heads HR agency for our quality partnership on talent sourcing and placement.
The agency provided thorough consultation on the profile of the role we were hiring for, ran a salary market analysis for candidates, and shared it with us.
The candidates presented were a strong match for the role profile.
In 2018–2019, with our partners' help, we closed the CHRO and Head of Project Sales roles.
I recommend Best Heads HR agency as a reliable partner for talent sourcing and placement.
Unipharma LLC thanks Best Heads HR agency for our partnership on talent acquisition. As part of our work together, the agency ran a search for an Accountant role. The agency carefully accounted for all our preferences regarding candidates, and based on those, was able to close this role within the agreed timeline.
We'd also like to call out the professionalism and responsive communication from the agency's team.
Unipharma LLC recommends Best Heads HR agency and looks forward to continuing our productive partnership.
To the Best Heads team,
Thank you for our productive partnership and your support in closing two business analyst roles that were important for us.
We especially appreciate your approach: attention to detail, the ability to listen and understand what we need, and the fast, high-quality communication at every stage of the process. Thanks to you, we found strong specialists who have already successfully joined the team. We particularly appreciate your ability to find exactly the right candidates.
Working with you is easy and enjoyable. Thank you for working with us, and we look forward to more successful projects together.
On behalf of Imperia Holding LLC, we thank Best Heads HR agency for our partnership. They successfully closed what was a fairly challenging hire for our business — Head of Logistics. Over the course of the project, the agency ran a market analysis, presented us with 5 truly strong, quality candidates for the Head of Logistics role, and we picked the right fit.
We recommend Best Heads agency as a highly professional and reliable partner who will find the best candidates for executive roles, taking into account the specifics and requirements of your business.
R.A.I.V. LLC thanks Best Heads HR agency for our productive partnership since 2010 on talent management and recruiting.
Throughout our work together, the Best Heads team has always taken an individualized approach, and their specialists work to find the best solution within the available budget.
Over time, we've closed many roles, including key positions like Branch Director and Head of Sales.
We're happy to recommend Best Heads HR agency as a reliable partner for talent acquisition and management.
We thank Best Heads, and Natalia Chun personally, for the quality of the management-level recruiting for our company.
In 10 days, you presented the best candidates for the Head of Commercial and E-Commerce Director roles, and we picked and hired the strongest fits.
It's a pleasure to work with professionals who understand the specifics of the retail business and know how to source candidates quickly and accurately to the brief.
We're happy to recommend our partners at Best Heads as an excellent recruitment agency capable of quickly closing complex and highly specialized roles.
This confirms that our company has partnered with Best Heads HR agency since 2015.
Over this time, the agency has closed a number of roles for our company, including:
CMO
Category Manager
Head of E-commerce
Digital Marketing Manager
Executive Assistant
Content Manager
The agency also delivered projects on building incentive systems, sales scripts, and customer service standards.
Thank you for the professional approach, responsiveness, accurate understanding of business specifics, corporate culture, and candidate requirements, and for our smooth, effective partnership!
Industries we specialize in
Our HR Expertise
Every engagement follows the same five-step process.
We work on a percentage of annual gross salary, payable on the candidate’s start date. The exact percentage is confirmed during the intake call based on role seniority and stack.
Engagement model. We work on a retained search basis. A partial engagement fee is paid at the start of the search; the balance is paid at offer signature, with the engagement portion credited against the total. This is the same model used by executive search firms globally and it exists for a structural reason.
Replacement guarantee. If a placed candidate leaves within 90 days, we re-run the search at no additional fee.
– IT Recruitment, Middle and Senior IC: 7–14 business days to first shortlist; 25–45 days brief to offer.
– IT Recruitment, Lead and Principal: 14–21 days to first shortlist; 45–70 days brief to offer.
– Executive Search and Architect: 21–31 days to first shortlist; 60–90 days brief to offer.
– Specialist Hiring (Heads, Directors, senior cross-functional): 14–21 days to first shortlist; 45–70 days brief to offer.
Cost benchmarks. Senior Ukrainian engineers typically earn 40% to 60% less in gross compensation than US-based equivalents and 20% to 35% less than Western European equivalents. Specialist and executive compensation in Ukraine sits closer to Western European levels for C-level roles and further below at mid-management. We do not position on cost – we position on candidate quality and search discipline, but the structural cost difference is real.
About Us
Frequently Asked Questions
All three. IT is our largest practice and the one with the deepest stack specialization, but we also run Executive Search (CEO, CTO, CFO, VP-level, Country Manager) and Specialist Hiring (Heads of Sales, Marketing, Finance, HR, Logistics) across nine industry verticals. About two-thirds of our placements over the past two years sit in IT; the remainder is split across executive and specialist work for clients in finance, energy, retail, manufacturing, import-export, and HoReCa.
First shortlist within 7 to 14 business days for Middle and Senior IC roles; 14 to 21 days for Lead and Principal; 21 to 35 days for Architect and C-level. Brief to signed offer typically runs 25 to 45 days for Senior IC, 45 to 70 days for Lead, and 60 to 90 days for C-level. Faster closes do happen, but they reflect specific candidate pipelines at specific moments and are not a default expectation.
90 days. If a placed candidate leaves within the first 90 days for fit reasons (voluntary resignation, mutual fit issues, or early performance concerns), we re-run the search at no additional fee. The guarantee does not cover situations where the client materially changes the role specification after offer, or where the candidate departs because of unilateral client decisions unrelated to the original brief.
Both. Ukraine-based hires are the most common scenario, where the candidate works from Ukraine on a remote or hybrid arrangement. Relocation to EU countries is realistic for Senior and above – common destinations are Poland, Germany, the Netherlands, Cyprus, Portugal, and Spain. Visa support and relocation packages are typically arranged through the client. Relocation to the US is harder due to visa timelines (H-1B, O-1, EB-3 all take months to years) but is workable for C-level and selected senior executive hires. For male candidates 25 to 60 currently in Ukraine, we verify military registration and reservation status during screening, since this affects relocation timing.
Four operational facts.
Mobilization. Male Ukrainian citizens 25 to 60 are subject to mobilization rules. IT specialists at registered companies can hold reservation status or legal exemptions — we verify this during screening and disclose it in the shortlist, so you know each candidate’s status before deciding to interview.
Infrastructure. Periodic strikes on energy infrastructure cause periodic outages. Engineering teams mitigate with UPS, mobile hotspots, and Starlink-equipped co-working spaces. Many engineers also work from EU locations (Poland, Germany, Portugal, the Netherlands) — that is compatible with remote employment and should be stipulated in the contract.
IP rights. The Ukrainian Civil Code assigns work product to the employer or contracting party by default, and we recommend an explicit IP assignment clause in every contract regardless.
Data protection. Ukrainian practices are GDPR-compatible.
Overall, the Ukrainian IT industry delivered 95%+ of contracts through the past four years according to public IT Ukraine Association data. The operational risk is significantly lower than US and EU clients typically expect coming in.
